Payroll Application Overview

Glossary of Terms

Annual Salary - Uniform amount of money paid to a worker regardless of how many hours are worked. This is the projected amount the employee would earn on an annual basis

Gross Pay YTD -Total amount of income earned annually. Gross annual income represents the amount of money a person earns in one year from all sources before taxes.

Overtime Payments – Work performed by an employee or worker in excess of a basic workday, as defined by City rules, job contract, statute or union agreement.

Other Payments - other forms of compensation to an employee based on various agreements NYC has with their employees.

How to Navigate the Domain

Top Navigation Bar – Allows you to move from one domain to another.

Graph Visualization – provides visualization for the following:

  • Gross Pay Year to Date
  • Overtime Payments by Month
  • Top Ten Agencies by Gross YTD
  • Top Ten Agencies by Total Overtime

If you allow your cursor to hover over the bars in the charts, you will be able to see what each bar represents. The graphs automatically change every 40 seconds, or you can click on the circle beneath the graph to forward through to the next visualization.

The bars on each graph are hyperlinked to the specific spending transactions that the graph illustrates.

The Grid view hyperlink above the visualization displays the information on the graphical visualization as numeric data in a table format within a new browser window which can be exported to an excel spreadsheet. (A new browser window displays the information).

Show Details Hyperlink – By clicking on this hyperlink, you can expand the page to show another layer of detailed Contract information.

Column Arrows – The arrow in front of the ‘Current Amount’ and ‘Dollar Difference’ columns allow you to sort the information by greatest or least amounts

‘+’ Button – By clicking on the ‘+’ the widget will expand from a ‘Top 5’ listing to display a maximum of 150 rows of record. When expanded, the ‘+’ symbol will transform to the ‘-‘ symbol. Clicking on the ‘-‘ symbol will collapse your records back down to ‘Top 5”.

'Details' link – Clicking on the ‘Details’ link will bring you to an exportable detail transaction page.

Blue Hyperlinks – Clicking on the blue hyperlinks will refresh the page for the information selected. Clicking contract number hyperlinks will bring you to a detailed contract history page and clicking on the ‘Spent to Date’ hyperlinks will take you to a Spending Domain pop-out page.

Ways to Search for Information

Basic Search – Basic Search allows you to search through all domains. The results will default to spending transactions and is equipped with smart search capability.

Advanced Search - Advanced search gives the user the ability to narrow their searches by a series of different filters; i.e., Payee, Prime Vendor, Contract ID, etc.

Faceted Search – Allows users to explore a collection of information by applying multiple filters employing a hierarchy structure.

Citywide (All Agencies) – Allows users to select information on a particular agency by choosing from a pre-populated agency drop down list.


Can I use Checkbook to find someone’s salary? You can find salaries within a civil service title, but not a specific individual’s salary.

What does ‘Grid View’ mean? The Grid View shall display the information on the graphical visualization as numeric data in a table format within a new browser window. (A new browser window shall display the information)

What is the difference between calendar year and fiscal year? A calendar year begins January 1st of the selected year and ends December 31 of the following year. The fiscal year begins July 1st of the selected year and ends June 30th of the following year.

Payroll data, by default, displays current calendar year.

When the user navigated through other domains, the date filter will not carry forward to the Payroll domain. Payroll domain will always default to current calendar year.

  • NOTE – For all other domains, the date filter will carry forward. For example, if the user selects FY 2012 in Contracts and then navigates to Spending domain, the date filter of FY 2012 would carry forward to display spending data for FY 2012. However, when the user navigates to Payroll domain, the date filter will reset to current calendar year to display the data for current calendar year. Similarly, when the user navigates from Payroll domain to another domain, data for current FY would be displayed.